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We Need Strong Leaders that Communicate Clearly

Published on April 29, 2012 by in Management

I have been thinking a lot about what makes a good leader and I realize that all good leaders have two important qualities: strength/confidence and great communication skills.  Let’s be clear, I do not think that dictators are good leaders, even though they usually possess both of those qualities.  Inherent in a leader’s strength is their ability to listen to people and take all kinds of feedback into account.  At the same time, their communication skills must be a tool used in convincing everyone of any decisions being made.

As we all start a new week in the office, look around at your managers.  Are they good leaders?  What skills do they possess?  I’ll bet any managers that you don’t consider good either aren’t strong or communicate poorly.

 
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It is Time to Integrate CRM Tools with Social Media

Published on January 19, 2009 by in Management

As I mentioned in my first post, Starting Over, I am trying to stay focused on topics that are applicable to small businesses.  Last week I posted about the pyramid structure and internal operations of large and small businesses, today I am focusing on external relationships and operations.  Specifically, customer relationship management tools and the need for them to be integrated with social media.  Social media has changed the jobs of customer service reps, sales people, publicists and business owners everywhere, but I don’t think they are equipped with the right tools to handle it.

In today’s world, customers don’t only interact with companies via phone and email, many companies also have twitter accounts, blogs, forums and online communities.  This means when a business is trying to understand how connected a customer is with the company, it has to do a lot of investigating to get the full picture.  Companies like Salesforce.com, 37 Signals, Act, Epiphany, all have CRM systems to track customer activities, but they haven’t integrated with social media yet.

Over the last year, progressive companies hired community managers to try and get a handle on and participate in the overall conversation.  This is a very important part of social CRM, but the process shouldn’t stop there.  If the community manager is responding to a yelp review or a blog post or a tweet, this should all be recorded under the customer’s profiles.  Right now it is left as an unrelated interaction.  This means if the customer called customer service there would be no record of the interaction with the community manager under his or her profile.

Because of this disconnect, I am putting together a list of things that I think CRM tools should come equipped with.

  1. The most important change is language.  Most CRM systems see customer interactions as inquiries or sales or marketing touches.  They don’t converse, because that isn’t the goal.  Most systems goals are based around getting a customer to purchase or to appease them when they call.  Social media is about information sharing and participating in the conversation, which is a different bucket.
  2. Each customer needs a place for their blog under their record.  Ideally, the system would subscribe to the feed and alert the reps if something was written about the company or a relevant topic.  If the rep responds to the post in a comment this should be part of the history.
  3. A built in twitter updater and reader.  This means that the customer service reps will need twitter accounts, but that should be a requirement, or highly recommended, for all reps.
  4. Each customer needs a place for their twitter account.  Similar to the blog, the system should follow the person and send an alert if the company was tweeted about.  In this case the conversation should be recorded, including the back and forth replies as well as any DMs.
  5. The system should be subscribed to search feeds like socialmention.com to constantly find new customers and handles being used to talk about the company.  The system should create new customers automatically to track interactions with these customers/handles.

After putting these 5 points down, I realize this might be a running conversation and I hope we’ll come out with a full set of requirements to build the next generation CRM tool.

 
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Entrepreneurial Small Businesses Have the Tools to Survive This Recession!

Published on January 16, 2009 by in Management

My experiences over the last few days, working with 3 drastically different companies has made me realize that smaller and flatter companies with an eye on innovation are better equipped to survive this recession than larger pyramid structured ones.  

Companies with many layers of middle management are at a disadvantage in this climate, because they take longer to make decisions and execute them.  This pyramid structure breeds a culture where the staff is trying to move up the ladder, not run the business.  The company follows the CEO’s direction and maybe a handful of other executives that are part of the inner circle.  The problem comes when the company needs drastic and quick change.  If there are ten levels of management it might take two months to trickle down to the people that are actually executing.  After the two months, I am willing to bet the instructions are completely different than those the CEO gave.  Remind you of a game of “telephone”?

On the other hand, in small businesses people are more inclined to know what everyone’s specialties are and go directly to the source when things need to get done.  If the small business sees numbers tanking compared to last year, they can analyze, devise plans, adapt and move forward before the large corporation even moves an inch.  Maybe this idea of small business that I am describing is more of an entrepreneurial environment, but it is surely a more effective mode of communication and operation.

Some might argue that social media can bring this flexibility to larger corporations, flatten out their structure and change their communication styles, but today I am a cynic.  I think that companies where the culture is driven by people who are “in the know” are not inclined to use or adopt blogs, twitter, social networks or any tool that is meant for collaboration.  They actually fear them because they cannot control the conversation.

In contrast, entrepreneurial small businesses live for that one good idea that will push them over the edge.  For them, sharing ideas between staff members is expected and communicating with customers is desired.  This is why social media is a set of tools that small business can use to overtake their corporate competition, not the other way around.  Look at how Gary Vaynerchuk of Winelibrary used social media to grow his wine business.  He didn’t spend millions of dollars mass marketing, he figured out a way to interact with a new audience of potential customers. 

I am not a right wing conservative, but I do believe that it is the small businesses that test out new ideas and share information with their staff and customers that will not only survive this downturn, they will also grow.  Its this idea that motivates me to learn about the new gadgets, sites and tools that come out every day so I can recommend them to my clients and friends to enable them to succeed.  The top of my list recently has been open source tools(I love wordpress, mysql, openoffice), hosted services (basecamp, centraldesktop, google apps, amazon web services, salesforce) and social media( blogs, twitter, facebook, linkedin, ning, friendfeed).  

What’s on your list?

 
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